Patient recruitment, rebuilt for research sites
Clinrol Connect helps research sites streamline recruitment operations, reduce coordinator workload and accelerate patient enrolment from first enquiry to first visit.
Trusted by leading research sites and clinical research organisations
Research sites, site networks, sponsors and CROs use Clinrol to streamline patient recruitment, reduce coordinator workload and improve enrolment outcomes.
Clinrol is helping research teams move beyond spreadsheets, disconnected systems and manual outreach by bringing patient recruitment, engagement and screening into one platform.
Built for modern research site operations
From independent sites to large site networks, Clinrol supports clinical trial recruitment and patient engagement across Australia, New Zealand, Asia-Pacific and global markets.
"Clinrol Connect has transformed how we manage trial recruitment. Ayla handles the repetitive screening calls while our staff focus on building relationships with qualified patients."
Your coordinators are doing the work of three systems at once
Recruitment should not live across spreadsheets, inboxes, call logs and separate diaries. When systems are fragmented, staff lose time and patients drop off before screening.
Coordinators spend hours calling patients who do not answer, do not qualify or do not show up.
Patients disengage between first contact and first visit when follow-up is slow, inconsistent or missed.
Notes in one tool, calls in another and SMS somewhere else. No single audit trail means more admin and more risk.
No other tool is built only for clinical trial recruitment
Traditional CRM
- Built for sales, not trials
- No clinical screening logic
- Calling needs third-party add-ons
Automation tools
- Requires custom builds
- No compliant voice or SMS
- Breaks when protocols change
CTMS platforms
- Focused on study management
- Minimal patient engagement
- Complex and slow to configure
DIY stack
- Data scattered everywhere
- No audit trail
- Patients fall through the cracks
One platform for every patient, every call, every appointment
Clinrol Connect centralises recruitment workflows, automates routine outreach and keeps the full patient journey, from enquiry to enrolment, in one compliant system.
Built for recruitment
Purpose-built for clinical trials. Not retrofitted from sales software.
Inbuilt, not bolted on
Calling, SMS, AI voice, eligibility and analytics in one platform.
Compliant by design
ISO 27001, HIPAA, GDPR and APP ready, with a full audit trail on every interaction.
A reliable patient management platform that runs on autopilot
AI voice pre-screening
Bulk AI calling qualifies participants at scale and filters out ineligible leads.
AI eligibility checks
Automated eligibility across calls and forms that stay aligned to each protocol.
Patient sentiment
Spot at-risk participants early by monitoring engagement and emotional response.
Inbuilt calling
Inbound and outbound calls with recordings, transcripts and full call history in one view.
Recruitment analytics
Purpose-built reporting on recruitment performance, conversion and staff workload.
Workflow builder
Templated patient journeys with triggers that keep participants engaged.
Voice and SMS, one stack
Human and AI communications in one place, with a full audit trail and no extra subscriptions.
Visit schedule
Automated reminders, attendance tracking and missed-appointment alerts.
Meet Ayla, your AI recruitment agent
Ayla calls and messages patients, asks protocol-specific screening questions, captures structured data and books appointments. She escalates to your staff the moment human judgement is needed.
Autonomous outreach
Triggers calls and messages based on configured patient journeys.
Protocol screening
Study-specific eligibility questions captured in a structured and auditable format.
Smart booking
Schedules appointments directly into staff calendars with automated reminders.
Intelligent escalation
Transfers sensitive or complex conversations to your site team.
What changes when you move to Clinrol Connect
In site staff time spent on routine pre-screening and follow-ups.
Patient engagement through automated AI-powered screening and outreach.
Across ISO 27001, HIPAA, GDPR and APP-ready security standards.
For all patient communications, workflows, engagement and recruitment analytics.
Source: Clinrol Connect customer data, 2025 to 2026.
From enquiry to enrolment, every step on one platform
Enquiry
Patients land via ads, referrals, databases or site forms. Data flows into Connect instantly.
AI pre-screen
Ayla, web forms or site staff conduct AI-enabled pre-screening.
Eligibility
Responses are checked against inclusion and exclusion criteria. Ineligible patients are filtered automatically.
Booking
Qualified patients are booked directly into calendars.
Engagement
Reminders, follow-ups and sentiment tracking keep patients engaged through screening and enrolment.
Purpose-built beats general-purpose
Sites tell us they are getting their time back
"We've worked with Clinrol since 2021 and their ability to engage the right patients always stands out. Recruitment is faster, more effective and the ROI is clear. I highly recommend Clinrol to any site or sponsor serious about achieving their goals."
"The team at Clinrol have been essential for patient recruitment across our complex clinical trials. Their tailored strategies made a real difference in patient readiness and retention."
"Our coordinators got hours back every single day. No more chasing referrals or rebuilding spreadsheets. The platform keeps everyone moving."
"We doubled our screening throughput in the first month. The AI handles the repetitive work so the team can focus on patient care."
"We've used a lot of systems over the years to address key operational and recruitment challenges facing research sites. We have been extremely impressed by Clinrol Connect and the level of visibility it has unlocked for our team."
"Clinrol completely changed how we run recruitment. The AI calling feature is incredible. Patients are pre-screened before my team starts their day. We enrolled our first patient three weeks faster than our previous study."
Start a 30-day free pilot and see the impact on your next study
- Full platform access for one active study
- Ayla configured to your protocol and screening criteria
- Dedicated onboarding and support from the Clinrol team
- Success metrics reviewed at day 15 and day 30
Ready to reduce recruitment admin and enrol patients faster?
Clinrol Connect gives research sites one place to manage patient enquiries, screening, calls, SMS, appointments, workflows and recruitment analytics.